Hold Team Meetings . Monitor and Evaluate Your Efforts . Sustain Your SART . Know Your Team . Critical Issues
Gather Community Data
How To Share Data
When you collect interagency data, it is important to share that data among participating SART agencies. The following tips should help guide you in setting up an information-sharing process:
In This Toolkit: Confidentiality Reviews confidentiality issues associated with victim information.
The Juvenile Justice Professional’s Guide to Human Subjects Protection and the IRB Process Reviews laws and regulations that govern human subjects’ research.
National Institutes of Health—Office of Human Subjects Research Provides a comprehensive overview of 45 CFR Part 46: Protection of Human Subjects.
Privacy Certificate, Office of Justice Programs Used to certify that data identifiable to a private person will not be used or revealed, except as authorized in 28 CFR Part 22, Sections 22.21 & 22.22.
- Appoint an information management committee composed of representatives from the SART agencies, funding officials, and management information systems experts.
- Determine what information is already collected and maintained by all the agencies involved.
- Evaluate information needs.
- Clarify reasons to share information.
- Identify which specific information is to be shared and who needs access to each item of information.
- Determine statutory record requirements about information collection and dissemination as mandated by federal, state, and local governments.
- Draft an interagency agreement.
- Fund the information management system.
- Designate information management liaisons in each agency.
- Build the system.
- Prepare and revise policies and procedures.
- Train staff.
- Address confidentiality issues. (To ensure confidentiality, use aggregate data without personal identifiers.)
- Review policies regularly.
- Review needs regularly.
The tips above were originally developed for the juvenile justice system but have been adapted for consideration by SARTs.2