These instructions are divided into two sections: 1) Instructions
relevant to a specific calendar screen, and 2) Instructions relevant
to a specific data entry or search field. If you want to skip directly to
instructions for a specific screen, select the screen name below or scroll
down to see guidelines for all screens. The specific
Field Instructions
are included at the bottom of this document.
NOTE: To print this document press the (ctrl)P key combination.
This screen allows you to search the calendar
database for events that meet specified criteria. You do not need to
select an item in each list; the more criteria
selected, the more refined the search will be. For instance, if
"Alabama" and "Georgia" are selected, all events in Alabama
or Georgia will be listed. But, if "Alabama" and "Georgia," "American Bar
Association," and "Courts" are selected, only those events
in Alabama or Georgia that are sponsored by the American Bar Association
and have a classification of Courts will be displayed. The search may
also be limited by a timeframe; the default is the current
month and year.
Instructions:
1. To search the database, highlight desired search
criteria and click the "Search" button.
2. To clear all selections and start over,
click the "Reset" button.
This screen displays the results of an event search. You could be told
that no matches were
found for your selected criteria, and
you should try again; or if matches were found for your criteria, you will
see the results listed in chronological order by event date. You
may also navigate to the events' details from this screen.
Instructions:
1. To view an event's details, click the event
title.
2. To perform another search using different criteria, click
the "Search for an Event" button on the sidebar.
This screen offers details about an event, but only displays
those fields for which data have been provided.
Fields that could be displayed are: the title; the
start and end dates; the sponsoring organization(s); the city,
state/territory, country, and specific site of the event; the
classification(s); any specific topics or additional information available
about the event; the expected number of attendees; the event's
contact name, title, affiliation, phone number, fax number, and email
address; and the event's URL. From this screen, you may provide
additional or clarifying information about the event, and you may navigate
to the sponsoring organizations' details.
Instructions:
1. To view a sponsoring organization's details,
click that organization's name.
2. To provide additional or clarifying information about
the event, click the email link at the bottom of the screen. The email's
subject line will be automatically populated.
3. To return to the previous "Event Search Results"
Screen, click the browser "Back" button.
This screen offers details about an organization, but only displays
those fields for which data have been provided.
Fields that could be displayed are: the organization name and acronym;
the former organization name if the name was a recent change; the complete
address (up to two address lines), city,
state/territory, country, and zip/postal code; up to two phone numbers; and
the fax number, email address, and URL for the organization. From this
screen, you may also
provide additional or clarifying information about the organization.
Instructions:
1. To provide additional or clarifying information about the
organization, click the email link at the bottom of the screen. The
email's subject line will be automatically populated.
2. To return to the "Event Details" Screen, click the
browser "Back" button.
3. If you reached this screen from the "Select Sponsor(s)
for an Event" Screen, return to it by clicking the "Back to Select
Sponsor(s) for an Event" button.
Because individuals may provide slightly different titles or dates for
the same event, this screen provides the means to
quickly search the event database to see if some information on your
event has already been provided. Select your criteria
to find the event; if no matches are found, you will be taken directly
to the "Add an Event" Screen. Note that the default date is the current
month and year, but may be changed.
Instructions:
1. To search the database, highlight desired search
criteria and click the "Search for Event" button.
2. To clear all selections and start over, click
the "Reset" button.
This screen displays the events
found that match your search criteria in chronological order
by event title. You may view an
event's details; or if your event is not listed, may add your event.
Instructions:
1. To view an event's details, click that event's
title.
2. To refine or modify your search criteria and search again,
click the browser "Back" button.
3. To add your event, click the "Add an Event"
button.
This screen provides a form to add your event to the event database.
The mandatory data fields are highlighted. This screen also provides
the acceptance criteria for submitted events.
Instructions:
1. To designate the sponsoring organization(s) for the
event, click the "Select Sponsor(s) for the Event" link.
2. Enter all mandatory and other available data. If you
are the event's contact, select "Data Entered By" "Above Contact"
otherwise, select "Data Entered By" "Other" and
provide your data for verification purposes.
3. Click the "Save Event Data" button.
4. To clear all fields and start over, click the "Reset" button.
This screen allows you to designate all sponsoring
organizations for the event.
Instructions:
1. In the "Available Organizations" list, highlight the
desired sponsor and click the "Select as Sponsor" button to
place the selected organization in the "Selected Organizations" list.
2. Repeat step 1 until all desired sponsors are in the
"Selected Organizations" list.
3. To remove an incorrectly added sponsor,
highlight the sponsor to be
removed in the "Selected Organizations" list and click the "Remove as
Sponsor" button.
4. If a sponsor is not on the "Available
Organizations" list, click the "Add an Organization" button.
You will not lose any already
selected sponsors when adding an organization to the event database.
5. Repeat step 4 as needed.
6. At any time, if you want to view an organization's details,
highlight the organization in the "Selected Organizations" list and click
the "View Organization Details" button.
7. Once all sponsors are listed in the "Selected
Organizations" list, click the "Save Sponsors" button to return to the "Add
an Event" Screen.
This screen notes that organization data were successfully entered.
These data must meet event database criteria and will be verified before
they are made available for public viewing.
Instructions:
1. Select the "Back to Select Sponsor(s) for an Event"
button to return to the "Select Sponsor(s) for an Event" Screen; you will
see the just added organization in the "Selected
Organization(s)" list.
This screen notes that event data were successfully entered.
These data must meet event database criteria and
will be verified before they are
made available for public viewing. You also have the ability to add
additional events with the same sponsoring organizations.
Instructions:
1. If you have additional events to enter that have the
same sponsoring organization(s) as the event you just entered, click
the "Add Event with Same Sponsor(s)" button.
To select multiple items listed together, highlight the first item,
hold the (shift) key, and highlight the last item.
To select multiple items not listed together, highlight the first
item, hold the (ctrl) key, and highlight each additional item.
To deselect any items,
highlight the "blank" item at the top of the list. You can skip to a
particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the desired
listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)
You must enter at least the month and year for both the start and end
dates. If one of the day fields is populated, the other must also be
populated. The system will
check the fields for valid dates and date ranges.
A list is provided from which to select a country. If a
country is not listed, enter the data in the
second field. You need not enter data in both fields. You can skip to
a particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the
desired listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)
To select multiple items listed together, highlight the first item,
hold the (shift) key, and highlight the last item.
To select multiple items not listed together, highlight the first
item, hold the (ctrl) key, and highlight each additional item.
To deselect any items,
highlight the "blank" item at the top of the list. You can skip to a
particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the desired
listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)
You must select either "Above Contact" or "Other." If you select
"Other,"
you must provide the name and phone number of the person who can verify the
event data.
If the name of the organization has recently changed, and the
organization may still be known under the former name, enter the former name in
this field.
These fields are defaulted to the current month and year. You may
select only one item in each list. If one field is highlighted, all
four fields must be highlighted; and a valid timeframe must be selected.
To deselect all fields, highlight the "blank" item at the top of each list.
These fields are defaulted to the current month and year. You may
only select one item in each list. You may select an item in
none, one, or both of the fields. To deselect any field, highlight the
"blank" item at the top of the list.
To select multiple items listed together, highlight the first item,
hold the (shift) key, and highlight the last item.
To select multiple items not listed together, highlight the first
item, hold the (ctrl) key, and highlight each additional item.
To deselect any items,
highlight the "blank" item at the top of the list. You can skip to a
particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the desired
listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)
A list is provided from which to select a state/territory. If
a state/region is not listed, enter the data in the
second field. You need not enter data in both fields. You can skip to
a particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the desired
listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)
To select multiple items listed together, highlight the first item,
hold the (shift) key, and highlight the last item.
To select multiple items not listed together, highlight the first
item, hold the (ctrl) key, and highlight each additional item.
To deselect any items,
highlight the "blank" item at the top of the list. You can skip to a
particular place in the list by highlighting the field and
pressing the keyboard key corresponding to the first letter of the desired
listing. (For example, to get to the list items beginning with "S,"
highlight the field and press the "S" key.)